Print Management and Document Solutions
The basic use of a document management system is to allow you to convert paper documents into electronical documents and to track, send and store electronic documents and images through your computer network. Print management solutions are designed to help you manage and reduce the cost of printing.
The following document solutions we provide are sectioned into separate categories to help you find the ideal product required.
Sharp Open Systems Architecture (Sharp OSA) opens the door to a wide range of functionality. It is designed to allow you to interact with business applications directly from the front panel of your multifunctional device, for example you can scan a document and send it to a colleague's desktop or network folder without the need to return to your own desktop.
More importantly, it offers a degree of customisation tools that allow you to better address your customer needs. This seamless combination promotes more efficient customer workflow and business procedures.
Download Sharp OSA PDF Brochure
- Low cost implementation
- Resource efficiency
- Ease of use
- Interoperability
- No embedded development required
Document Management
The performance of a document management system depends largely on how fast and easily documents from a wide range of sources can be imported into your system. 
The basic principle of DocuWare is geared towards the normal office environment: documents arrive first in electronic in-trays or baskets, where they are clipped together and sorted. From here they are stored in file cabinets. The file cabinets represent the document pool that contains all the information needed for accessing and controlling the workflow over your computer network. DocuWare has powerful import features, which can be automated with a variety of options, thereby ensuring that all your document types are filed away in the right place.
Download Docuware PDF Brochure
- One document pool for all of your documents
- Information available around the clock, around the globe
- Simple search, fast retrieval
- Integrates any workflow
- Optimum security
Document Distribution
SendMe simplifies document management and distribution for paper-intensive businesses. 
With an interface similar to an ATM machine, SendMe can quickly and easily convert your paper documents into digital files through an intuitive touch screen that manages the collaboration, distribution and storage processes. SendMe also provides unmatched system flexibility, streamlined workflow and excellent security. These features allow you to increase your productivity and realise immediate cost savings.
- Intuitive touch screen
- Integrates whole business procedures
- Sending and management of any document
- Robust document converter
- File importing capabilities
- Blackberry, mobile phone and PDA printing
eCopy Document Imaging Solutions set a competitive standard for straightforward, secure and cost efficient electronic distribution and integration of your paper-based information. 
This software allows you to share your digital copier's paper documents and convert them into digital files, which can then be distributed through your network to your next department or around the world via the Internet.
To use eCopy, you simply place your paper document in your digital copier's paper tray and select the eCopy option. The scanning option allows you to send to a colleague's desktop, network fax, e-mail or backend application.
eCopy ShareScan
The document imaging solution for the workgroup and enterprise.
eCopy ShareScan is a competitive standard for straightforward, cost effective and secure electronic distribution of your paper based documents and information.
This award winning software allows departmental or enterprise network users to turn paper documents into digital files straight from a digital photocopier.
The documents can then be shared and distributed through your corporate network or the Internet.
More information on eCopy ShareScan
eCopy Desktop
The desktop document imaging solution for personal productivity.
eCopy Desktop allows employees within an office to work faster and more efficiently with scanned documents by using an intuitive and easy to use interface. The interface allows you to capture, combine, edit and secure scanned documents with ease.
More information on eCopy Desktop
- Advanced scanning options are standard with the system
- Connect to your existing e-mail, fax, cost recovery and other enterprise applications to reduce the cost and duration of distributing paper via traditional methods
- Manage multiple eCopy-enabled copiers from a central location minimising the need for IT administration time
- Ensure document security with built-in encryption when emailing
- Build custom connections to any enterprise application using eCopy Quick Connect or the eCopy Software Developers Kit (SDK)
- Protect your company’s confidential information by creating an audit trail with user authentication
Print Management
The Callisto print management software suite has been designed to manage paper flow into and out of your computer network. By controlling how your documents are scanned or printed, the Callisto print management system offers a single, integrated solution for input and output management.
For printing, it is possible to control exactly how your print devices are used for maximum efficiency. Utilising the latest technologies, it is possible to deliver user interfaces directly to your copier or scanner. For copying, this means that correct billing information can be assigned. For security purposes, you can store copies of your document on the network. For scanning, documents can be entered directly into a DMS system with all your correct information assigned to it.
By using SNMP, Callisto can check whether your device is actually available to print, rather than just accepting print jobs. If your device is unavailable, Callisto will hold the job and then automatically route it to your device when it becomes available.
Additional printer status information is extracted from your printers and collected from the Callisto job manager to indicate what error message is being received. This enables your Network Administrators to diagnose problems with devices more effectively.
Managed Scan allows you to select relevant information from a scanned document such as the Client Name and transfer the information to a file server or Document Management System.
All scan activity is logged to a database, enabling you to track and monitor the usage of devices, even if a Document Management System is not available.
The Callisto Managed Scan Digital Link Solution SIMS .net Datalink allows you to scan paper documents directly into Capita SIMS .net from any multifunctional device. By using SIMS .net in this way, it is simple for even the smallest of schools to manage and store a large amount paper documents electronically.
Download Callisto PDF Brochure
Managed Scan - Digital Link Solutions SIMS .net Datalink
Callisto Managed Printing
- Integrates directly with Capita SIMS .net
- SIMS .net security ensures documents can only be scanned to valid destinations
- Requires no user interaction at the desktop
Accounting Management Solutions
The core Pcounter account management solution is a network based software package providing print monitoring, print accounting, print management and the control of your network printing, local workstation printing and photocopying. Pcounter print and copy management allows you to monitor, report and control who prints what, where, when and the quantity printined, which will result in dramatic savings on your costs.
- Measure the total volume of printing and photocopying across your network
- Determine which users, groups and departments are printing the most
- Identify which printers are being under or over utilised
- Restrict what users can print and where they can print from
- Automatically delete duplicate print jobs
- Enforce use of printers with the most appropriate capacity
- Intelligent load balancing across similar devices
- Charging systems using cash and credit cards
- Charge-back costs to cost-centres, projects or client codes
- Integrate with photocopier and user accounting systems
With Equitrac you can reduce print waste and print costs by tracking, analysing and allocating the cost of every document output from any device on your network.
Available as both device embedded and terminal based solutions, Equitrac supports networked multifunction devices from every major office equipment manufacturer such as Sharp and Ricoh.
Vendor neutral support for multiple print workflows, database types, operating systems and user identification methods speeds and simplifies direct integration with your existing IT communications.
Download Equitrac PDF Brochure
Download Equitrac Education Print Solutions PDF Brochure
- Reduce print cost and waste
- Direct all output to the most efficient devices
- Control use of colour equipment
- Simplify IT requirements and reduce demands on help desks
If you require more information about document solutions and print management, please phone us on 01763 273731 and we will be glad to assist you further. Alternatively, contact us via our online contact form.
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