If you are unfamiliar with office equipment and you require some basic information before buying a machine, then we recommend you read this small article as a guide.
When buying or thinking about purchasing office products, whether it be a multifunction copier, basic printer or fax machine, finding the ideal solution can be rather confusing.
Here are some guidelines to take into consideration.
Your Budget
Copier speed is measured in copies per minute (CPM), also known as pages per minute or (PPM). Copiers can produce from four to over 100 copies per minute. The slowest machines begin at around £700 and the fastest, digitally connected, multifunction machines can cost over £100,000. Copiers that cost more than a couple thousand pounds are most often rented or leased, but they can also be bought outright. Leases for photocopiers typically extend for three to five years.
Hidden Costs
The capital cost of printers may be relatively inexpensive but the cost of consumable maintenance plays an important part in budgetary decisions. Research shows that 40% to 45% of total cost of ownership goes toward consumables and servicing and 55% to 60% is down to manageability and reliability.
Copy and Print Volume
It is always worth assessing your current usage by conducting a quick print audit of average pages printed per month, A4 or A3 requirements, black & white usage and colour usage. Take a long-term view and consider the potential growth of your company.
Colour and Mono
Colour is undoubtedly where the future lies. Although the manufactures are obviously keen to push colour copiers, as it increases their margins on consumables. Remember that the best business Multifunction Copiers do offer mono and colour simultaneously and it is also possible to disable the colour on the Multifunction Copier if you do not need colour now but want it in the future.
Further Advice
We hope that this guide will become useful in completing your lease or purchase.
If you require more information or would like help finding a product at a later date, then we provide free advice from our offices over the phone.
If you would prefer to get in touch with us via email, browse to the contact page and fill out our contact form.
